Privacy Policy
How NexBridge Health Systems collects, uses and protects information submitted through this website and through consulting and staffing engagements.
Last updated: July 24, 2026
1. Scope
This Privacy Policy describes how NexBridge Health Systems ("NexBridge", "we", "us") collects, uses, discloses and safeguards information submitted through this website, through inquiry forms and consultant applications, and through correspondence related to consulting and staffing engagements.
This policy does not describe the processing of Protected Health Information (PHI). Website forms are for business contact and engagement details only and must not be used to transmit PHI.
2. Information collected through organization inquiry forms
When a healthcare organization submits an inquiry through this website, we may collect: the submitter's full name, organization name, work email, role or title, country, service needed, timeline, preferred contact method, a phone number (only when Phone is selected as the preferred contact method), a short description of the project or operational need, the free-text message, and the privacy acknowledgment recorded with the submission.
3. Information collected through consultant applications
When an individual submits a Consultant Network application, we may collect the individual's name, email address, country, state or province, EHR and technology experience, application area or specialty, certifications, years of experience, work-authorization status, current availability, preferred engagement type, remote-work preference, LinkedIn URL, and additional information voluntarily provided through the form.
3a. Consultant network directory
Consultant applications reviewed by our HR team are added to an internal consultant network directory used to consider individuals for future client engagements that may align to their background. The directory stores the professional information submitted through the application (as described in Section 3) and internal review notes. It is accessible only to authorized NexBridge personnel and is not shared with clients or third parties except in the form of an individual submission agreed with the consultant for a specific opportunity.
Directory records are retained for the period described in Section 9. Consultants may request access to, correction of, or removal from the directory at any time by contacting the privacy contact in Section 12.
4. Resumes and supporting materials
Resumes are not accepted through the public Consultant Network application form. NexBridge may request a resume or supporting material later through a separately communicated secure channel when a relevant opportunity is identified.
5. Purposes of collection
- Responding to organization inquiries and scoping potential engagements.
- Evaluating consultant applications and matching consultants to engagements.
- Confirming employment history in response to verification requests.
- Operating, securing and administering the website and its forms.
- Complying with applicable legal, tax and contractual obligations.
NexBridge does not sell submitted personal information.
6. Service providers
Information may be processed by service providers necessary to operate, secure and administer the website, as described below. NexBridge does not sell submitted personal information.
- Hosting and application platform: Lovable and its underlying hosting infrastructure, used to run this website.
Additional service providers, including database storage, transactional email delivery and bot-protection services, are described in this section only when they are configured and used in production. Correspondence about inquiries submitted through this site is currently handled by email, using the addresses displayed on the Contact page.
Service providers are only permitted to process information on our behalf and consistent with the purposes described in this policy.
7. Cross-border processing
NexBridge is based in the United States and serves clients and consultants in both the United States and Canada. Information submitted through this website may be processed and stored in the United States or in other jurisdictions where our service providers operate. By submitting information, you understand it may be transferred across borders for the purposes described above.
8. Data security
The website uses HTTPS to protect information transmitted while visitors interact with the site. Correspondence sent through email is also subject to the security practices of the sender's and recipient's email providers. We use commercially reasonable administrative, technical and organizational measures intended to protect submitted information, including access controls on internal systems and separation of employment-verification correspondence from marketing and inquiry correspondence. No method of transmission or storage is guaranteed to be secure. NexBridge does not claim compliance with any specific certification or regulatory framework in this document.
9. Retention
- Organization inquiries: retained for up to 24 months from submission, then purged unless subject to an active engagement or legal hold.
- Consultant Network submissions: retained for up to 12 months unless the individual is engaged, requests continued consideration, requests deletion, or retention is required for an applicable legal obligation.
- Employment verification records: retained in accordance with NexBridge HR policy and applicable law.
10. Access, correction and deletion requests
Individuals may request access to, correction of, or deletion of personal information they have submitted by contacting the address in Section 12. We will respond within a reasonable period consistent with applicable law. We may request information necessary to verify the identity of the requester before acting on a request.
11. Legal-hold exceptions
Information otherwise subject to deletion may be retained where a legal hold, regulatory obligation, active engagement, dispute or investigation requires continued retention. In such cases, the information will be retained only for the period and purpose of the applicable obligation.
12. Privacy contact
Questions or requests regarding this policy may be directed to hr@nexbridgehealthsystems.com.
13. Changes to this policy
We may update this policy from time to time. Material changes will be reflected by updating the "Last updated" date above and, where appropriate, by additional notice on this page.